The progress report allows to better monitor the progress of students in their program. It also makes it possible to evaluate the progress made during the last year and to define the objectives for the following year. The information provided in the report ensures that all students are making systematic and consistent progress in their research.
It’s also an opportunity for the student and the thesis supervisor to meet and to take stock of the research and adjust accordingly. It is important to take advantage of these meetings to review the research goals and agree on the expected progress in the months to come. It is possible that several versions of the progress report are needed before coming to a final version.
All students registered in a thesis program must submit an annual progress report.
Students who receive scholarships from the Social Sciences and Humanities Research Council of Canada (SSHRC) or from the Natural Sciences and Engineering Research Council of Canada (NSERC) must also submit progress reports.
The student must submit the progress report to the thesis supervisor by submitting a Service Request accessible through uoZone .
The supervisor will then assess the student's progress. He or she will decide if the report is satisfactory or not, by comparing the objectives achieved by the student with the objectives established in the previous progress report.
If the student does not reach these objectives, the progress report could be deemed unsatisfactory. It is therefore important that the student communicates with his supervisor throughout his studies in order to ensure an adequate progression of the academic path and the research. It is also possible that, following a meeting or a consultation, the student and the thesis supervisor decide to modify the objectives established during the last progress report. If this is the case, both must agree with the changes.
Once reviewed and approved by the thesis supervisor, the report will be submitted to the administration for verification and final approval. The progress report will then be noted in the student's file.
First report: During the second year of the program, specifically during the 4th term. Some faculties or units may however require a progress report before the 4th term.
Following reports: One report per year until the submission of the thesis. If the progress is unsatisfactory, a report may be required more frequently.
A progress report may be deemed unsatisfactory by the thesis supervisor or by the administration.
A report can be unsatisfactory for several reasons. For example:
In the case of an unsatisfactory report, the student will be informed of the imposed recommendations to follow. For example:
Please note: After being informed that the report was unsatisfactory, the student will be asked to submit a new progress report that must be satisfactory before the next term. Students who receive two unsatisfactory progress reports during their studies shall be withdrawn from the program.
If the student fails to submit a progress report, the access to registration will be blocked until the student remedies the situation. Not registering could have major financial impact and may eventually lead to the student's academic file being closed without further notice.
Any scholarship may be suspended or cancelled.
